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Constitution – ByLaws

These are the chapter's constitution and by-laws.






I.          Seal, Insignia, and Colors.    The seal, insignia, and colors shall be identical to those of the National Society.


Section 1.  Seal.  The official seal of the Society shall be a circular impress, with the full name of the organization around the outer ring, and with the word “Seal” placed horizontally in the center.


Section 2.  Insignia.  The standard insignia of the Society – for use on letterhead, certificates, medals of the Society and other appropriate purposes – shall be:  A shield in the form of a graph surrounded by a wreath of laurel; an eagle clutching an American flag at the top; and the graph surmounted by a sword over which is surmount the account book and quill. 


Section 3.  Colors.  The colors of the Society shall be green and gold – specifically, a green ribbon with a narrow gold stripe in the center.


II.                Fiscal Year.  The fiscal year of the Chapter shall be from 1 July through 30 June.


III.             Chapter Records.


Section 1.  The Chapter Secretary shall maintain on a permanent basis the following records of the Chapter:


a.       National Constitution and Bylaws;

b.      National policy declarations;

c.       Minutes of meetings of the National Council;

d.      Minutes of meetings at National Execution Committee;

e.       Chapter Constitution and Bylaws;

f.       Minutes of meetings of the Executive Committee.


Section 2.  The Chapter’s books of account and checkbooks shall be retained until audited and for the periods required by applicable laws, statutes, and regulations.  A copy of the chapter’s annual report of financial condition shall be forwarded to the national treasurer.


Section 3.  The Chapter Treasurer shall furnish the Executive Committee financial statements, including a balance sheet and an income and expense statement monthly and at the close of each fiscal year.


Section 4.  The Chapter Membership Chairperson shall maintain appropriate records to identify members of the Chapter.

Section 5.  The Chapter First Vice-President shall maintain an officer directory, showing addresses and business telephone numbers of officers, along with the official address of the Chapter.  This officer directory will be provided to the national secretary.  This directory should be revised upon any change.


Section 6.  The Chapter will comply with the requirements of AR 210-22, “Private Organizations on Department of the Army Installations” and any supplements thereto.


IV.             Membership Dues.


Section 1.  Membership dues and fees for the Society will be prescribed by the National Council at its annual meeting for the succeeding fiscal year.  The executive director shall publish, each year in June, the amounts of dues and fees and the collection procedures approved by the National Council for the year.


Section 2.  The Chapter may prescribe additional Chapter dues, fees, and surcharges for local operating expense.  The Chapter shall file with the National Executive Committee a current schedule of additional dues, fees, and surcharges and any changes thereto that are made from time to time.


V.         Inactivation of Chapter.   Records of the Chapter shall be submitted to the National Executive Committee if the Chapter surrenders its charter for any reason.  Records shall be disposed of at the National Executive Committee’s discretion.


VI.        Executive Committee. 


Section 1.  The operating body of the Chapter shall be the Executive Committee composed of the following officers and committee chairpersons:


a.       President;

b.      First Vice-President;

c.       Second Vice-President;

d.      Secretary;

e.       Treasurer;

f.       Immediate Past President;

g.      Membership Committee Chairperson;

h.      Publicity Committee Chairperson;

i.        Education Committee Chairperson;

j.        Fund Raising Committee Chairperson;

k.      Scholarship Committee Chairperson;

l.        Awards Committee Chairperson;

m.    Benevolent Committee Chairperson;

n.      Luncheon Committee Chairperson;

o.      Program Committee Chairperson;

p.      Certification Committee Chairperson;

q.      Webmaster Chairperson


Section 2.  The Executive Committee shall meet at least once each month.  Additional meetings may be held as required upon call by the president.


Section 3.  For purposes of transacting business, a majority of the Executive Committee shall constitute a quorum.


Section 4.  The Executive Committee shall be responsible for the administration of the Chapter and shall take all necessary actions to ensure the growth and success of the Chapter within the provisions of these bylaws and the policies established by the National Society.  Specifically, the committee shall:


a.       Approve the annual budget;

b.      Approve unprogrammed expenditures;.

c.       Approve Audit Committee reports;

d.      Make final approval of a member nominated for honorary membership prior to submission to the National Executive Committee;

e.       Approve date and location for meeting of the general membership.  At least one meeting must be held annually during the month of May for the purpose of electing chapter officers and transacting any other business as set forth by the Executive Committee.


VII.     Ratification and Amendments.  The ratification of these bylaws must be made by two-third of the members of the Chapter.  Amendments to these bylaws shall require the concurrence of a majority of the Chapter’s members.  Amendments are subject to the approval of the installation commander.



May 20, 2004







The name of this organization will be the Ozark Chapter of the American Society of Military Comptrollers, Fort Leonard Wood, hereinafter called the Chapter.  Military comptrollership is defined as the profession of comptrollership in the Department of Defense, to include the fields of financial management, resource management, accounting, finance, budgeting, program evaluation, reporting, statistics, auditing, economics analysis, cost analysis, management analysis, systems analysis, computer science and supporting activities in management/industrial engineering, operations research/systems analysis and other related fields.

ARTICLE II – Geographical Area

The Ozark Chapter of the American Society of Military Comptrollers shall encompass the United States Army Maneuver Support Center and Fort Leonard Wood, and those activities and tenants located thereon.  Also included are other Department of Defense activities and qualified civilians located in the local communities surrounding this installation.

ARTICLE III – Purpose of the Chapter

Section 1.  The purpose of the Society is to promote the education of the individual for the improvement and development of his/her capabilities relating to military comptrollership, pursuant to Section 501(c) (3) of the 1954 Internal Revenue Code.  More specifically, the purpose of the Society is to serve the public interest by:

a. Promoting the education and training of its members, and accordingly, supporting the development and advancement of the profession of military comptrollership;

b. Sponsoring research in military comptrollership subjects and publishing the results of such, as appropriate;

c. Encouraging a free exchange of techniques, approaches, and problem solving; and

d. Providing communication facilities to keep members and other interested individuals abreast of current events in military comptrollership, which can be beneficial to them, their employing organizations, and the public.

Section 2.  To fulfill this purpose, the Chapter will: 

a. Conduct professional meetings, seminars, or other gatherings of a social nature at least monthly;

b. Assist local members in activities to achieve the purpose of the Chapter;

c. Cooperate with other local professional societies in matters of mutual interest;

d. Give recognition to individuals who have made outstanding contributions to the advancement of military comptrollership.

ARTICLE IV – General Provisions

Section 1.  The Chapter will not discriminate in membership on the basis of sex, age, religion, race, color, national origin, lawful political affiliation, labor organization membership, or physical disabilities not affecting performance of duties IAW paragraph 3-7, AR 210-22.  The Chapter will neither propagate extremist activities nor advocate violence against others or the violent overthrow of the Government.  The Chapter will not seek to deprive individuals of their civil rights.

Section 2.  The Chapter agrees to reimburse the Army the cost of utilities consumed by the Chapter, unless the installation deems them to be merely incidental in nature.  .

Section 3.  The Chapter will be covered by a “blanket” liability insurance policy from the national headquarters.

Section 4.  The Chapter will ensure that no part of the gross earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in Section 1 of the Article.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation.  The organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on by (a) an organization exempt from Federal Income tax under section 501(c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), or (b) an organization to which contributions are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United State Internal Revenue Law).

ARTICLE V – Membership

Section 1.  There are five classes of membership open to military and civilian personnel:

 a.  Active members shall be persons who are or have been employed in the military comptrollership field and who, to remain in good standing, have paid the appropriate dues and fees;

b. Life members shall be those active members who have been in good standing for twenty consecutive years, or who are past National Presidents;

c. Associate members shall be persons who, though not qualified for active or life memberships, demonstrate an interest in the military comptrollership field and who, to remain in good standing, have paid the appropriate dues and fees;

d. Honorary memberships may be conferred upon persons making significant contributions to military comptrollership who are not eligible for, or who would not otherwise be expected to join, one of the other classes of membership;

e. Corporate members shall be corporations that demonstrate an interest in the military comptrollership field and who, to remain in good standing, have paid the appropriate dues and fees.

Section 2.   Applications for Active, Life, Associate, and Corporate memberships shall be given first to the Chairman of the Membership Committee.  Such applications approved by the appropriate officers of the Chapter shall be forwarded to the National Secretary, who shall then issue the appropriate certificate of membership.  Honorary members shall be nominated by a Chapter President and approved by the National President.

Section 3.   Corporate Membership is open to businesses interested in military comptrollership and resource management through recognition, scholarship and exchange of professional ideas and knowledge.

Section 4.   Honorary and Associate members have the right to speak at meetings, but not make motions, vote, or hold any office in the Chapter.

ARTICLE VI – Chapter Officers

Section 1.   The Chapter officers shall consist of a president, first vice-president, a second vice-president, a secretary, and a treasurer.

Section 2.   The president shall be the chief executive of the Chapter and shall preside at meetings of the Chapter membership and at Executive Committee meetings.  Specifically, he/she shall:

a. Appoint such standing and special committees as may be required;

b. Represent the Chapter and the Society’s national council or recommend a delegate;

c. Execute such papers as may require his/her signature;

d. Support the provisions of the constitution, contracts, policies and directives of the Chapter;

e. Designate a member of the Chapter to serve as an alternate officer in the event of the temporary absence or incapacity of the office;

f. The immediate past president shall serve as a member the executive committee for the year following his/her term of office.

Section 3.   The first vice-president will perform the duties of the president during the absence or incapacity of the president.  Major area of responsibility is chapter competition.

Section 4.   The second vice-president will publish the monthly Chapter newsletter, and perform other duties as assigned by the president.

Section 5.   The secretary shall record the proceedings of the meeting of the Chapter and shall be custodian of the charter, seal, laws, documents, and permanent papers of the Chapter.  The secretary shall also keep an updated written history of the Chapter.

Section 6.   The treasurer shall receive and deposit all monies of the Chapter, pay its just bills, maintain its books of account, and make appropriate reports on the financial condition and operations of the Chapter.

Section 7.   All officers shall serve without compensation.

ARTICLE VII – Election of Chapter Officers

Section 1.   The Chapter Officers will be nominated and elected from among active and life members in good standing with the Chapter.  A nominating committee appointed by the President at least six weeks prior to the election shall make nominations for Chapter Officers.  This committee shall consist of three active members and shall not include present officials serving with the Chapter.  The nominating committee will notify the general membership prior to the meeting, via email, of the proposed slate of officers to allow the general membership to be prepared to make other nominations from the floor, if desired.  This committee shall present its report at the regular meeting immediately preceding the meeting at which the election is to take place.  They shall present only the names of active or life members who have consented to serve if elected.  Further nominations may be made by any active or life member from the floor at the same time the report is presented by the committee, nominees must consent to serve before being placed on the ballot.  All elections shall be by ballot at the next regular meeting if multiple candidates are nominated with a majority of vote of all active and life members present determining the winner.  If there is not more than one nominee per office, election will be by show of hands.

Section 2.   Chapter Officers shall be elected for a one-year term, commencing 1 July and may serve successive terms.  Should any office become vacant, the President may fill the vacancy until the next regularly held election.


ARTICLE VIII – Insolvency of the Chapter

In the event the Chapter becomes insolvent, liabilities will be paid by equal assessment from among the members at the time of insolvency.

ARTICLE IX – Withdrawal of the Charter
Dissolution of the Chapter

The National Council may withdraw the Charter of the Chapter through violations of the Society’s constitution, by maintaining the Chapter with less than six members, or by failing to conduct programs or activities promoting the objectives of the Chapter of Society for a period of one year.  When there are residual liabilities, but no residual assets, such residual will be paid by equal assessment from among the members at the time of dissolution.  When residual assets are more than residual liabilities, disposal of the Chapter’s assets shall be the responsibility of the Chapter Officers and will be donated to a charitable organization of their selection.

ARTICLE X – Ratification, Amendment, and By-Laws

The ratification of this constitution must be made by two-third of the members of the Chapter.  Amendments and Bylaws to this constitution shall require the concurrence of a majority of the Chapter’s members.  Amendments and Bylaws are subject to the approval of the installation commander.



September 30, 2005

Revision approved October 2010 (Article V, Section 1.b.)